roject Assistant, under direct supervision of Project Coordinator, and in close cooperation with other project staff will perform the duties as follows:
- Assists the Project Coordinator in financial and administrative management;
- Supports the Project Coordinator in conducting supervision and monitoring of the project activities;
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
- Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
- Draft minutes of all project related meetings;
- Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;
- Arrange external and internal meetings;
- Provide support to international consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc);
- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
- Prepare and submit expenditure and program budget status reports;
- Maintains office, and provides for security, transport, and similar services;
- In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
- Ensure that contractual processes follow the stipulated UNFPA procedures;
