Fixed term appointment

NATIONAL POST: Programme Assistant, G5, Yerevan, Armenia CO

21 Մայիս 2020

Yerevan, Armenia

Background Information

Job title: Programme Assistant, SRH, PD and GE Programmes

Level: GS5

Position Number: 00135235

Location: Yerevan, Armenia

Full/Part time: Full-Time

Fixed term/Temporary: Fixed Term

Rotational/Non-Rotational: Non-Rotational

Duration: One year (renewable)

The Programme Assistant, Strengthening of Sexual and Reproductive Health Services (SRH), Population and Development (PD) & Gender Equality (GE) Programmes position is located in UNFPA Armenia Country Office. Under the direct guidance and supervision of the PD, SRH and Gender Equality Program Analysts, the Programme Assistant assists in implementation of UNFPA Country Programme in Armenia. The Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems strengthening approach fundamental to UNFPA’s overall strategy. The Programme Assistant works in close collaboration with the Administrative/Finance Associate, Programme and Project staff to exchange information and ensure consistent service delivery.

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Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

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Main Tasks & Responsibilities

  • Provides significant input into arranging Population and Development, Strengthening of Sexual and Reproductive Health Services and Gender Equality programmes activities.
  • Contributes to the preparation of programme and financial reports by collecting information, preparing tables, drafting selected sections of the report etc.
  • Assists with programmes related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; makes logistical arrangements for the delivery, including customs clearance and distribution; obtains Receipt and Inspection Reports and acceptance reports from national counterparts.
  • Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.
  • Arranges programmes meetings, including organizing the venue, preparing draft minutes of programmes meetings, communicating draft minutes to the participants and receiving feedback. Ensures quality and completeness of filing of programmes documents.
  • Assists in the archiving, filing, and maintenance of up to date electronic mailing lists on programme and technical matters.
  • Undertakes all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team.  This may include liaising with event management companies and caterers supporting the procurement process for these and related services.
  • Provides logistical support to programmes events by gathering and compiling data and information for the preparation of events documents, speeches and position papers.  This includes (but is not necessarily limited to) preparing and distributing Chart of Account (COA) authorization letters; collecting and following up on nominations and registration; preparing list of participants; managing programmes related travel and visa requirements, circulating events materials.
  • Perform duties assigned by ATLAS role, including raising Requisitions in ATLAS with input provided from designated clients, and receiving Purchase Orders (POs) upon acceptance of relevant goods/services in ATLAS (create Receipt role)
  • In coordination with designated UNFPA Armenia Country Office’s Monitoring and Evaluation focal point collects and processes information relevant to programmes monitoring and evaluation and programmes indicators.
  • Translates and drafts letters and other programmes documents as well as provides oral translation as may be assigned by country office management;
  • Acts as a back-up on selected functions for the another G5 Programme Assistant during her/his absence.
  • Performs other duties as assigned.

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Qualifications and Experience
Education: 

Completed secondary level education required. First level university degree desirable.

Knowledge and Experience:

  • 5 years of previous relevant experience in administration or project/programme management;
  • Previous experience in the UN is an asset;
  • Strong interpersonal and organizational skills;
  • Computer literacy - Word, Excel, Power-point, etc.
  • Knowledge of Atlas/PeopleSoft or other ERP system is an asset;
  • Good writing and communication skills.

Languages:

Fluency in English and Armenian is required. Good knowledge of Russian language is highly desirable.

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Required Competencies

Values:

  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing diversity in all its forms
  • Embracing change

 Core Competencies:

  • Achieving Results  
  • Being Accountable
  • Developing and Applying Professional Expertise/Business Acumen
  • Thinking analytically and Strategically
  • Working in Teams/Managing Ourselves and our Relationships
  • Communicating for Impact

Functional Competencies:

  • Providing logistical support
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and work flow
  • Planning, organizing and multitasking

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UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
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Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

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Closing Statement

Closing date: 21 May, 2020

Incomplete applications will not be considered.

Only short listed candidates will be notified.

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Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Application

For appying please visit here (Job Opening ID:30506)