Job Description
The Position:
The Programme Assistant, Strengthening of Sexual and Reproductive Health Services (SRH), Population and Development (PD) Programmes position is located in UNFPA Armenia Country Office. Under the direct guidance and supervision of the PD and SRH Program Analysts, the Programme Assistant assists in implementation of UNFPA Country Programme in Armenia. The Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems strengthening approach fundamental to UNFPA’s overall strategy. The Programme Assistant works in close collaboration with the Administrative/Finance Associate, Programme and Project staff to exchange information and ensure consistent service delivery
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Assistant will provide programme, administrative and financial support to the programme and operations team in implementation of country programme.
You would be responsible for:
- Providing significant input into arranging Population and Development and Strengthening of Sexual and Reproductive Health Services programmes activities.
- Contributing to the preparation of programme and financial reports by collecting information, preparing tables, drafting selected sections of the report, etc.
- Assisting with programmes related procurement of services/goods and ensuring that procurement is in accordance with UNFPA Procurement Procedures: collecting supporting documents; obtaining price quotations and preparing comparative tables; making logistical arrangements for the delivery, including customs clearance and distribution; obtaining Receipt and Inspection Reports and acceptance reports from national counterparts.
- Compiling relevant background materials and prepares briefs and summaries if requested. Maintaining database of public information contacts and potential donors.
- Arranging programmes meetings, including organizing the venue, preparing draft minutes of programmes meetings, communicating draft minutes to the participants and receiving feedback. Ensuring quality and completeness of filing of programmes documents.
- Assisting in the archiving, filing, and maintenance of up to date electronic mailing lists on programme and technical matters.
- Undertaking all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team. This may include liaising with event management companies and caterers supporting the procurement process for these and related services.
- Providing logistical support to programmes events by gathering and compiling data and information for the preparation of events documents, speeches and position papers. This includes (but is not necessarily limited to) preparing and distributing Chart of Account (COA) authorization letters; collecting and following up on nominations and registration; preparing list of participants; managing programmes related travel and visa requirements, circulating events materials.
- Performing duties assigned by ATLAS and Quantum role, including raising Requisitions in Quantum with input provided from designated clients, and receiving Purchase Orders (POs) upon acceptance of relevant goods/services in Quantum (create Receipt role).
- In coordination with designated UNFPA Armenia Country Office’s Monitoring and Evaluation focal point collecting and processing information relevant to programmes monitoring and evaluation and programmes indicators.
- Translating and drafting letters and other programmes documents as well as providing oral translation as may be assigned by country office management;
- Acting as a back-up on selected functions for the another G5 Programme Assistant during her/his absence.
- Performing other duties as assigned.
Qualifications and Experience:
Education:
Completed secondary level education required. First level university degree desirable.
Knowledge and Experience:
- 5 years of previous relevant experience in administration or project/programme management;
- Previous experience in the UN is an asset;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, Power-point, etc.
- Knowledge of Atlas/PeopleSoft, Quantum or other ERP system is an asset;
- Good writing and communication skills.
Languages:
Fluency in English and Armenian is required
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and work flow
- Planning, organizing and multitasking
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Application:
For appying please visit here.
